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Employment

Registrar

About Salem Academy and College:

Salem Academy and College is the oldest continuously operating educational institution for girls
and women in the country. Since 1772, the institution has engaged in transformational change to
innovate women’s education. Founded with the mission of making education accessible to all,
Salem has a rich 252-year-old history and a long-standing track record of educating students who
are prepared to make a bold impact locally, nationally and globally through liberal arts
education.

Salem Academy is a boarding and day college preparatory school with focus on interdisciplinary
learning using STEAM, wellness and leadership. Salem College is the nation’s only liberal arts
college exclusively dedicated to developing the next generation of health leaders. Salem College
has more than 40 full-time faculty and over 150 staff members who support approximately 500
students including full-time undergraduates, part-time students and graduate students. In 2023,
Salem received a second $5M anonymous philanthropic gift equaling its largest in history
focused on enabling our health leadership transformation. Our graduates are committed to
making the world a better, healthier and more equitable place.

Niche lists Salem Academy as the No. 1 boarding school in North Carolina; No. 5 college prep
high school in North Carolina as well as the No. 1 college prep school in the Greensboro/High
Point/Winston-Salem, NC area. Salem Academy has students from more than 10 states and 5
countries. Over 85% of the faculty and staff have a master’s degree or higher. Courses are
taught at the college prep, honors, AP and dual enrollment levels. The unique partnership and
shared campus with Salem College allows for collaboration with college faculty/staff on
curriculum ideas, club activities and more.

Recognized by the U.S. News & World Report, Washington Monthly, and the New York Times
Magazine as a top liberal arts college in the nation, Salem College continues to lead among
liberal arts colleges in social mobility and economic diversity. In 2023, U.S. News & World
Report ranked Salem College #2 among all national liberal arts colleges in America as a top
performer for social mobility. Salem performed as one of the best liberal arts colleges with the
highest percentage of Pell-eligible students graduating in four years. Out of 286 colleges in the
country, the New York Times Magazine ranked Salem College as #2 for economic diversity -enrolling more economically disadvantaged students than its peers. This ranking is a reflection of
Salem’s commitment to making education accessible and affordable for all students. In another
2023 national ranking, Washington Monthly ranked Salem College as #4 in the nation for Pell-
eligible graduation rate, #8 in the country for earning performance, #14 best bang for your buck
college in the southeast, and #24 best liberal arts college in the U.S.

Salem Academy and College is located in Winston-Salem, North Carolina, a vibrant college
town known as the “City of Arts and Innovation". Winston-Salem is a lively academic
community, home to six institutions of higher education and more than 26,000 students. Winston
Salem has a collaborative and engaged academic community with strong private and public
schools, excellent healthcare systems, and affordable housing. The Winston-Salem area also
offers a rich variety of cultural opportunities and has a vibrant art and restaurant scene. Within a
few hours of campus are mountains for skiing, camping, or hiking; rivers for whitewater rafting;
and the beautiful ports and beaches of North and South Carolina.

Position Summary:

The Registrar provides leadership and oversight to all aspects of the Office of the Registrar. The
Registrar plays a critical role in the academic operations by effectively managing the
maintenance and integrity of all student academic records, the approved curriculum, the creation
and maintenance of course schedules, all areas of student registration and the recording and
reporting of grades, compliance with FERPA regulations, and the establishment and maintenance
of processes for the equitable and consistent administration of policies and procedures as they
relate to registration and academic record keeping. The Registrar must provide strong leadership
consistent with the academic goals and mission of the institution.  The Registrar is a 12-month, full-time staff position.

Essential Duties and Responsibilities:

  • General student records management
    o Maintenance of student academic records
    o Preparation of course schedules
    o Registration of students
    o Overseeing the evaluation of transfer credit
    o Graduation duties, including auditing requirements for graduation and
    preparation of diplomas
    o Issuing of grade reports and transcripts
  • Oversight and management of the use of PowerCampus
  • Review and maintain degree audit programming
  • Work with information technology regarding updates and related training need
  • Perform ongoing process assessment for improvement, including general knowledge of inter-office processes and coordination of efforts as needed
  • Certification of enrollment and eligibility requirements for: Undergraduate and graduate students in general, National Student Clearinghouse. Athletics (NCAA Division III), Recipients of VA funds
  • Maintains current information about distance/online education
  • Provide data on student enrollment for the campus
  • Reviewing FERPA for updates, assessing related processes and informing the general
    college community on related issues
  •  Coordinating with Salem Academy about Academy students in College courses
  •  General office management; oversight of processes, functions and personnel
  • Faculty and Committee Service as a member of the faculty
  • Other duties as assigned
Required Qualifications:
  • Master’s degree required, degree in higher education or related field preferred.
  • Minimum of five years of relevant experience in a registrar’s office or similar role in
    higher education is required.
  • Professional experience in a college or university registrar’s office is a plus; Three years
    of senior-level records management experience is required.
  • Thorough knowledge of higher education registration processing, grading systems and
    best practices in academic policy administration.
  • Strong working knowledge of federal and state laws pertaining to enrollment, student
    records, and institutional compliance.
  • Demonstrated extensive experience with applying technology to existing and emerging
    applications and innovative approaches to student information systems (SIS), registration
    processes, customer relation management (CRM) systems and other related functions.
  • Strong interpersonal skills and a demonstrated ability to work with a variety of internal
    and external constituencies.
  • Must have excellent written and verbal communication skills.
Preferred Qualifications:
  • Extensive experience with Microsoft Office 365
  • Experience with PowerCAMPUS student information system
  • Familiarity with Slate CRM and Acalog
  • Knowledge of Canvas
Physical Functions:

While performing the responsibilities of the Registrar, the employee is required to sit
for varying lengths of time; occasionally stand, walk, and kneel and regularly
ascend/descend stairs; use hands and fingers to handle or feel and manipulate keys on a
keyboard; perform extended periods of work at a computer workstation, view a
computer monitor; perceive sounds at normal speaking levels with or without
correction, and receive detailed information through oral communication; express and
exchange ideas by means of spoken word; and work in an office setting.

Salem Academy and College is an equal employment opportunity employer and does not discriminate on the basis of race, color, national origin, age, religion, disability status, sex, sexual orientation, gender identity, veteran status, pregnancy, or any other characteristic protected by law in its employment practices.

© Salem College 2024, All rights reserved.